Step 01
Log time
From the menu bar, the iPhone, or the web. Pick a project, set the hours, add a note. The rate fills itself in.
Time & billing for service teams
Track every hour. Bill with confidence.
A focused time-tracking and invoicing system for consultants, agencies, and small teams. Sync seamlessly across iOS, macOS, and the web.
01 / Features
Built around how service teams actually work.
Every screen in BillTrack is shaped by one question: what does a consultant or agency need to know in this moment, and what action follows? Nothing more.
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— 01
Time tracking
Log hours against any project from iOS, macOS, or the web. Approve, reject, and roll into invoices in one workflow.
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— 02
Client & project library
Each client carries a color, a contact, and the people assigned to it. Each project inherits the rate or sets its own.
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— 03
Invoicing with VAT
Pull approved hours into a numbered invoice in one click. VAT-aware, ERP-export ready, with sent/paid/overdue tracking.
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— 04
Realtime sync
Save on one device, see it on another a second later. Tombstoned deletes propagate; nothing drifts out of step.
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— 05
Roles & permissions
Managers see the full picture; employees see only their assigned work. Invoices stay locked to the team that bills them.
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— 06
Open data, your server
A REST API on your own WordPress install. Export, integrate, or migrate at any time — your data is never hostage.
02 / Workflow
Hours in. Invoices out. Three steps.
Step 02
Approve
Managers review the queue and mark hours approved. Rejected entries return to the employee with a note.
Step 03
Invoice
“Fill from approved entries” pulls totals straight onto a numbered draft. Send, mark paid, or push to your ERP.
03 / Questions
Things people ask before they sign in.
Does it work offline?
Yes. The iOS and macOS apps store everything locally with SwiftData. When the network returns, changes push and a delta pulls — including deletes.
Where does my data live?
In your own WordPress database. Five tables, scoped to the BillTrack Sync plugin. Uninstall and they go with it.
Can I export to my accountant?
Invoices include an ERP-export timestamp and a flat REST endpoint that returns every field — VAT-inclusive totals, due dates, statuses, the lot.
What about VAT?
Default rate is 8.1% (Switzerland) and lives on each invoice; override per invoice as needed. The total displayed is always inclusive.
Is there a free demo?
On install the plugin seeds three users (a manager, a second manager, and an employee) plus a handful of clients, projects, and time entries you can poke at.
04 / Journal
Latest from the desk.
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